Career Ops — Privacy Policy

Effective date: 1 October 2026 · Last updated: 1 October 2026

This policy explains what data Career Ops accesses, why it needs it, how long it is kept, who it is shared with, and what control you have. If anything here is unclear, contact us at hyperviralpai@gmail.com.

1. Who operates Career Ops

Career Ops is a software tool operated by its developer, reachable at hyperviralpai@gmail.com ("Career Ops", "we", "us"). The person who signs in to Career Ops with their own Google account is the user ("you"). We are the data controller for the processing described below.

2. Data we access

When you connect Career Ops to your Google account, it requests only the scopes listed below. All data accessed belongs to you, your Google account:

Data category	Examples	Why it is needed
Email (Gmail)	Ability to send messages; ability to read messages and threads; labels; settings	To email you your daily application report, and to read replies that employers send to your applications.
Files (Drive, Docs, Sheets, Slides)	Your CVs, cover letters, spreadsheets and tracking documents that Career Ops creates or you attach	To generate, store, and update your application documents.
Calendar	Events created for interviews and follow-ups	To put interviews and deadlines on your calendar.
Contacts	Recruiter and employer contact records you use in applications	To keep application correspondence addresses up to date.
Tasks	Follow-up reminders	To create follow-up tasks for your applications.
Basic profile	Your name and email address	To identify your account and address your reports.

Career Ops does not request permissions beyond this list, and does not access data unrelated to your job search.

3. How your data is used

To run the features described on the Career Ops home page: tracking postings, scoring fit, drafting documents, submitting standard application forms, and sending your daily report.
Application scoring analyses job postings and your own profile documents. It is limited to this job-search purpose.
We do not use your data to train machine-learning models, and we do not build profiles of you for any third party.

4. What we never do

We never sell, rent, or trade your data.
We never share your data with advertisers or data brokers.
We never use your data for targeted advertising, and we never use it for credit, lending, or insurance decisions.
We never use Google user data to develop, improve, or train generalized AI or machine-learning models.
We never access data beyond what the features listed above require.

5. Human and AI processing

Career Ops is automation software. Parts of the workflow are machine-assisted (for example, scoring how well a posting matches your profile, and drafting document text). These outputs are prepared for you and delivered to you; they are not shared with anyone else. No solely automated decision that has legal or similarly significant effect on you is made about you.

6. Storage and security

Documents Career Ops creates are stored in your own Google Drive, under your account.
Access credentials (OAuth tokens) are stored encrypted at rest on the machine where Career Ops runs, and are never published, logged, or transmitted to anyone else.
All traffic to and from Google uses encrypted HTTPS connections.
If a security issue ever affects your data, we will notify you and, where required, the relevant supervisory authority.

7. Sharing and transfers

We do not share your data with third parties except: (a) Google, which processes data when providing the Google services named above, governed by the Google Privacy Policy; and (b) job boards and employer career sites, which receive exactly the application form content (your documents and answers) needed to submit the applications you asked for. We do not transfer your data to any other country or service outside of this.

8. Retention and deletion

Generated documents remain in your Google Drive until you delete them.
OAuth tokens remain until you revoke access (see §9) or delete them locally.
Daily report emails remain in your own Gmail until you delete them.
On written request, we will delete any residual data we hold about you within 30 days.

9. Your rights and controls

You can revoke Career Ops's access to your Google account at any time at Google Account → Security → Third-party apps. After revocation, Career Ops can no longer access anything. You may also request access to, correction of, export of, or deletion of your data by emailing hyperviralpai@gmail.com; we answer requests within 30 days.

10. Children

Career Ops is not directed at children under 16, and we do not knowingly process children's data.

11. Compliance with Google's policies

Career Ops's use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. Career Ops also complies with the Google APIs Terms of Service. It does not use Google APIs to create, generate, host, store, transmit, or share AI-generated non-consensual intimate imagery (AI NCII), and it does not permit use of its service for that purpose.

12. Changes to this policy

When this policy changes, the new version is posted on this page with a new "Last updated" date. If a change materially affects your rights, we will also note the change prominently on the home page.

13. Contact

Career Ops operator · hyperviralpai@gmail.com